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  • Writer's pictureAmelia Ray Events

Syncing schedules: when to expect communication peaks with your venue wedding coordinator.

Embarking on the journey of planning your wedding involves forging strong connections with various suppliers, one of them being your venue coordinator. Understanding when communication between you both is likely to increase can help you navigate the planning stages more smoothly.


The initial phase of communication with your venue coordinator often kicks off after you’ve selected and secured the venue for your special day. Once the contract is signed and the deposit is paid, you can anticipate a surge in communication as you and your coordinator discuss your basic wedding details, vision and theme.


In the early stages of your planning process, communication with your venue coordinator may slow down slightly as their priority will be focusing on upcoming weddings.  Don’t panic though, as your coordinator will still be happy to answer any burning questions you may have, however communication tends to be on a more ad hoc basis.


As the wedding date approaches, communication will start to intensify again and your venue coordinator will reach out to start to finalise your timelines, supplier lists and logistical arrangements. Regular check-ins and updates will become more frequent as these will help to ensure that both parties are on the same page and that the venue is fully prepared to host your celebration seamlessly.


Around 8 weeks before your wedding, expect a concentrated effort to confirm all details and iron out any last minute adjustments. This stage is crucial for addressing any unforeseen issues and fine-tuning the schedule to ensure a flawless execution on the big day.


The final communication surge is aimed at providing clarity, comfort, and confidence for your and your wedding party. Maintaining open and responsive communication with your coordinator throughout the entire process is key. Promptly sharing updates, changes, or any concerns will contribute to a more efficient planning experience.


While the precise timeline for communication intensification may vary between individual circumstances and the specific venue, you can generally expect communication to peak during key planning milestones. Establishing a strong relationship between you and your coordinator from the very beginning ensures a successful planning process.

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